Step-by-Step Notice Writing Guide with Sample Notices for Students
Notice Writing is an essential skill for students, especially in Class 12. Mastering the notice writing class 12 format helps you create clear, concise, and impactful announcements. Whether for school events, competitions, lost and found, or official communication, an effective notice follows a structured approach that ensures the message is delivered accurately to the intended audience.
Notice Writing Class 12 Format: Structure and Key Elements
Understanding the correct notice writing format is the foundation of effective communication. For Class 12, the CBSE notice format requires adherence to specific guidelines. Each element, from the title to the signature, plays a crucial role in clarity and formality. Using the correct format ensures you communicate essential information properly to students or other stakeholders.
Standard Format for Notice Writing Class 12
| Element | Description | Example |
|---|---|---|
| Heading/Title | Word "NOTICE" in uppercase, top and centred | NOTICE |
| Name of Issuing Authority | School/Organization/Office name | ABCD Senior Secondary School |
| Date | Date notice is issued, left-aligned | 10th July 2024 |
| Subject | Brief headline about purpose | Inter-School Debate Competition |
| Body | Core message: details, date, venue, instructions | All interested students are informed to register... |
| Signature | Name, designation, and signature of issuing authority | (Signature), Aman Sharma, Head Boy |
A notice is always written inside a box and is concise—limited to about 50 words. Precise language, clarity, and an impersonal, formal tone are crucial to make your notice effective. Including all relevant details ensures the reader understands the announcement completely.
Important Tips for Notice Writing Class 12
To excel in notice writing for Class 12, students must follow certain rules. Adherence to format and content is essential, whether you are addressing a school assembly or an official function. The following points highlight the necessary aspects to remember while preparing a notice, and are applicable for class 6, 7, 8, 9, 10, and 11 as well.
Always place the notice content inside a clearly drawn box for uniformity and neatness.
Start with the word NOTICE at the top, centered, and in bold uppercase letters.
Mention the name of the organization or institution at the top.
Add an appropriate heading giving the subject of the notice.
Include the date of issue on the left side.
Clearly state the target group or audience for the notice.
Mention the purpose of the notice in the opening line.
List all relevant details such as date, time, venue, rules, or instructions.
Finish with a signature, name, and designation of the issuing authority.
Stick to a word limit of 50 words and keep the language formal and factual.
Explore Letter Writing for Class 12
Notice Writing Examples for Class 12
Sample notices help in grasping the application of the format and tips. Here are a few notice writing examples that follow the prescribed pattern. These serve as practical references for students in classes 7, 8, 9, and 10 as well.
Notice Example: Inter-School Sports Meet
NOTICE
12th August 2024
Subject: Annual Sports Meet Registration
All students of classes 6 to 12 are informed that the Annual Sports Meet will be held on 29th August 2024 at the school ground. Events include 100m race, relay race, long jump, and kho-kho. Interested students must give their names to the Sports Teacher by 20th August during the break.
(Signature)
Rahul Mehra
Sports Captain
Notice Example: Lost and Found
NOTICE
5th September 2024
Subject: Lost Found Item
A black wallet was found near the school library on 4th September. The owner can claim it after proper identification from the undersigned during lunch break.
(Signature)
Ritika Paul
School Prefect
Popular Notice Writing Topics for Practice
To enhance your skills, practice notice writing on varied real-world situations. Here are some popular topics suitable for notice writing for Class 8, 9, 10, 11 and Class 12. Choose topics relevant to your school or community for effective learning.
Announcement of inter-house debate competition
Change in school timings due to weather
Inviting volunteers for social service camp
Information regarding upcoming school tours
Safety guidelines for students during events
Invitation for essay or speech competitions
Scholarship application notices
Essay Writing Techniques
Frequently Asked Questions on Notice Writing for Class 12
What are the most important rules? Stick to the format, keep language brief and formal, include all key details, and write your notice inside a box. Suitable topics can include event announcements or lost property.
What tense should I use? Use present or future tense for clarity in conveying information.
Grammar for Class 12 Students
Notice Writing Format for Other Classes
The notice writing format remains mostly the same across classes. Whether you need notice writing for class 6, 7, 8, 9, or 10, the structure and tips are similar. Only topics and language complexity change according to the class level. Practicing different topics relevant to your grade helps strengthen your skills.
Notice Writing Resources for Practice
Page Summary
Notice writing is a vital formal communication technique for students. Learning the correct class 12 format, with practical tips and real-world examples, ensures students can craft effective, brief notices. Practice on varied topics is key to mastering this essential writing skill. Explore Vedantu for more resources on English writing and grammar improvement.
FAQs on How to Write a Notice: Format, Tips, and Examples for Students
1. What is notice writing and why is it important?
Notice writing is a formal communication process to give information or instructions to a target audience in an official or educational setting.
- It is important in schools, organizations, and offices.
- Serves as an official announcement or invitation for events.
- Ensures information is conveyed in a clear, concise, and structured format.
- Frequently tested in CBSE English exams for clarity, format, and effective communication.
2. What is the correct format for notice writing according to the CBSE syllabus?
The CBSE format for notice writing includes a precise structure for clarity and presentation.
Key components:
- Name of issuing authority/institution at the top
- The word NOTICE in uppercase and centered
- Date of issue
- Title/Subject of the notice
- Body/content with details (who, what, when, where, why)
- Signature, name, and designation (if applicable)
This format is standard for class 9-12 CBSE Board examinations.
3. What are the main features of a good notice?
A good notice is clear, concise, and imparts necessary information directly.
Main features:
- Formal tone and language
- Short and to the point (50 words approx.)
- Relevant keywords (event, date, time, venue, purpose)
- Organized structure (heading, date, signature)
- Use of passive voice to maintain objectivity
Such features are essential for scoring well in the notice writing section of English exams.
4. How do you start writing a notice?
Begin a notice by stating the authority and the purpose clearly.
Steps:
1. Write the name of the organization/school at the top.
2. Write NOTICE in bold and centered.
3. Add the date in the correct format.
4. Mention the subject or heading.
5. Write the main content covering what, when, where, and who.
6. End with your name and designation.
This structure ensures clarity and formal presentation.
5. What are some common mistakes to avoid in notice writing for CBSE exams?
Students should avoid mistakes to score full marks in notice writing.
Common errors:
- Missing format elements (heading, date, signature)
- Exceeding the word limit (stay within 50 words)
- Using informal language or personal comments
- Leaving out essential details (time, venue, contact)
- Writing in paragraph form instead of points/short sentences
Apply proper formatting and concise content as per the CBSE English syllabus.
6. Can you provide a sample notice for a lost item in school?
A sample notice helps illustrate the correct format and language.
Sample:
SCHOOL NAME
NOTICE
Date: 10 July 2024
Subject: Lost Water Bottle
This is to inform all students that a blue steel water bottle was lost in the school playground on 9 July 2024. If found, please return it to the undersigned.
Name: Aman Sharma
Class Monitor
7. What is the word limit for notice writing in CBSE exams?
CBSE guidelines prescribe a word limit of 40-50 words for notice writing.
- Exceeding the limit may lead to deduction of marks.
- Be precise and include only necessary details.
- Focus on key information: purpose, time, venue, and contact.
Practice staying within this word limit to maximize your score.
8. How is notice writing evaluated in the CBSE marking scheme?
Notice writing is marked based on format, content, and accuracy.
CBSE Marking Scheme:
- Format: heading, date, signature (1 mark)
- Content: relevance, details (2 marks)
- Language/Expression: clarity, grammar (1 mark)
Follow this marking pattern to get full marks in notice writing questions.
9. What are some tips to score full marks in notice writing?
To score full marks, focus on format and concise content.
Tips:
- Follow the correct structure strictly.
- Do not exceed the word limit.
- Use formal language and tone.
- Highlight important details.
- Proofread to avoid grammatical mistakes.
These strategies will help achieve the highest score as per CBSE English guidelines.
10. Why is the use of passive voice recommended in notice writing?
Passive voice creates a formal and objective tone, which is preferred in notice writing.
Reasons:
- Removes personal bias
- Sounds more official and impersonal
- Focuses attention on the event or instruction, not the writer
CBSE exams give preference to notices using the passive structure for professionalism.
