Resignation Withdrawal Letter Format: Steps, Structure & Best Practices
A resignation withdrawal letter is a formal request to cancel a previously submitted resignation. It matters for school, work, and competitive exams because it helps students and professionals maintain good relations and clear communication. Writing a clear resignation withdrawal letter shows strong English and professional skills.
| Situation | Who to Address | Main Content to Include |
|---|---|---|
| Withdrawing from a job resignation | HR Manager / Reporting Manager | Reference resignation; reason for withdrawal; request for permission to continue |
| Withdrawing school resignation/leave | Principal / Head of Department | Date and reason for resignation; reason to withdraw; request to stay |
| After salary increment or changed circumstances | HR / Relevant Authority | Mention new circumstances; reference resignation; request cancellation |
What Is a Resignation Withdrawal Letter?
A resignation withdrawal letter is a formal letter to cancel your earlier resignation and request to continue your current job or studies. This letter is important when you change your mind and want to stay in your organisation, school, or college.
Importance and Uses of a Resignation Withdrawal Letter
This letter is essential in professional and academic environments. You may need it if your situation changes or you reconsider your decision to leave. Using the correct format helps you communicate clearly and politely with the concerned authorities.
- Maintain professional and academic relations
- Show respect for the organisation’s process
- Improve your chances of continuing
- Clear communication for HR or school records
Resignation Withdrawal Letter Format
Writing a resignation withdrawal letter in proper format increases acceptance chances. Focus on clarity, politeness, and providing relevant details. Follow the steps below:
| Section | What to Write | Example |
|---|---|---|
| Sender Details | Your name, address, contact, and date | Akriti Dutta, 99 Sai Enclave, 999999, 28 Feb 2024 |
| Recipient Details | HR Manager / Principal’s details | The HR Manager, UIZ Digi Solutions, Bangalore |
| Subject Line | Reason for writing (Withdrawal of Resignation) | Requesting withdrawal of resignation |
| Salutation | Respectful greeting | Dear Sir / Madam / (Name) |
| Opening | State intent to withdraw resignation | I wish to withdraw my resignation dated... |
| Body | Give reason, explain change, reference previous resignation | Due to changed circumstances, I would like to continue... |
| Closing Request | Request for cancellation/approval | I request you to kindly accept my withdrawal... |
| Thank You & Closing | Express gratitude, sign off politely | Thank you, Yours sincerely |
| Signature & Details | Sign and give ID details if needed | Signature, Akriti Dutta, E0000 |
Resignation Withdrawal Letter Samples
Clear examples help you write your own letter quickly and confidently. Below are samples for various situations.
1. Workplace Resignation Withdrawal Letter
Akriti Dutta
99, Sai Enclave
Bannerghatta, Bangalore
28 February, 2024
The HR Manager
UIZ Digi Solutions
Bangalore – 560076
Subject: Withdrawal of Resignation
Dear Ridhi,
I am writing to formally withdraw my resignation dated 30 January, 2024. Due to changes in my personal situation, I have reconsidered and wish to continue working with your organization.
I sincerely request you to accept my withdrawal and allow me to continue in my current position. Thank you for your understanding.
Yours sincerely,
(Signature)
Akriti Dutta
Employee ID – E0000
2. School Resignation Withdrawal Letter
Arpita Kar
#140, Meenakshi Layout
Bangalore – 560076
28 February, 2024
The Principal
Mount Carmel School
Bangalore – 560074
Subject: Permission to Withdraw Resignation
Respected Madam,
I am writing to request withdrawal of my resignation dated 1 February, 2024. After careful thought, I wish to continue as a member of your institution.
Kindly allow me to withdraw my resignation and remain in my current post. Thank you.
Yours sincerely,
(Signature)
Arpita Kar
3. Withdrawal Letter After Salary Increment
Subject: Resignation Withdrawal Due to Salary Increment
Dear Sir,
I am writing to withdraw my resignation dated 20 January, 2024. The recent salary increment has influenced my decision, and I wish to continue working with your team.
Please consider my request for withdrawal of resignation.
Thank you.
Yours faithfully,
(Signature)
Your Name
Writing Tips for a Resignation Withdrawal Letter
- Be polite and formal
- Reference your earlier resignation (date)
- State a clear, genuine reason for withdrawal
- Mention your wish to continue (job or studies)
- Thank the recipient for their understanding
- Avoid blaming anyone or sounding negative
Common Mistakes to Avoid
- Writing a casual or emotional message
- Forgetting to mention your resignation date
- Giving unclear or weak reasons
- Missing important contact or ID details
- Sending without checking organization policies
More Letter Writing Formats and Help From Vedantu
- Formal Letter Format – For clear workplace and academic letters
- Letter Writing Guide – Steps and samples for different letters
- Job Application Letter Format – Useful format for HR-related letters
- Application for Bank Statement – Practice formal requests
- Experience Certificate Request – Useful when applying for new jobs
In summary, a resignation withdrawal letter is an important formal communication tool in both professional and academic settings. Knowing its format, uses, and correct language can help students and employees resolve critical situations confidently. Practise with Vedantu’s guidance to build strong writing skills for exams and real life.
FAQs on How to Write a Resignation Withdrawal Letter (With Samples)
1. How do I write a resignation withdrawal letter?
A resignation withdrawal letter formally cancels a previous resignation. To write one, clearly state your intention to withdraw, reference the original resignation date, explain your reason, and politely request to continue your employment.
2. How do I write a letter of withdrawal for resignation?
Begin by stating your intention to withdraw your resignation. Then, reference the date of your original resignation letter. Clearly explain your reasons for withdrawing. Finally, respectfully request permission to continue your employment. Remember to maintain a professional and polite tone.
3. How do you write a formal letter of withdrawal?
A formal withdrawal letter requires a professional tone and specific details. It should include: Your contact information, the recipient's information, the date, a clear statement of intent to withdraw your resignation, reference to your original resignation, reasons for withdrawal, and a polite request to return to work. Use formal language and maintain a respectful tone throughout.
4. Can I withdraw my notice of resignation?
Withdrawing a resignation is often possible, but depends on your employer's policies and how much time has passed since submitting your notice. Generally, it's easier to withdraw before your last day or the end of your notice period. Contact your HR department immediately to discuss this.
5. Can we withdraw a resignation?
It's possible to withdraw a resignation, but success depends on your company's policies and the timing of your request. It's generally easier to withdraw your resignation before your last day or the end of your notice period. Speak with your HR department to understand your company’s procedures.
6. What should I include in a resignation withdrawal letter?
Your resignation withdrawal letter should include: Your contact information, recipient’s details, the date, a clear statement of your intent to withdraw your resignation, the date of your original resignation, your reasons for withdrawing, and a polite request to continue your employment. Maintain a professional tone.
7. Can I withdraw my resignation after acceptance?
Whether you can withdraw your resignation after acceptance depends on your company's policies and how much time has passed. It's often possible before your last working day or the end of your notice period, but immediate communication with your HR department is crucial.
8. Can I email my resignation withdrawal, or must it be printed?
Both email and a printed resignation withdrawal letter are acceptable, but check your organization's HR policies for their preferred method of communication. Confirm the preferred method with your HR team for clarity and to ensure your request is properly received.
9. Simple resignation withdrawal letter after salary increment
A resignation withdrawal letter following a salary increase should clearly state your intention to withdraw your resignation, citing the recent salary adjustment as the primary reason. Be brief, polite, and professional. Reference the original resignation date and express gratitude for the revised offer.
10. Resignation withdrawal letter due to personal reasons
When withdrawing your resignation due to personal reasons, briefly explain the circumstances in a professional manner without oversharing. Focus on your renewed commitment to your role and your desire to continue working with the company. Avoid dwelling on the personal details unless absolutely necessary.
11. Resignation withdrawal letter from company
A resignation withdrawal letter should be addressed to your direct supervisor or HR department, depending on your company's protocol. It should clearly state your intention to withdraw your resignation, reference the original resignation letter, and politely request to continue your employment. Maintain a professional and respectful tone throughout.
12. Resignation letter withdrawal email
An email withdrawing your resignation should follow the same structure as a formal letter: State your intent clearly, reference your previous resignation email, explain your reason briefly, and politely request to continue employment. Keep the email concise and professional; consider following up with a printed letter, depending on company policy.
