Leave Application for School: A Simple Guide

Format of Writing a Leave Letter for School

Follow the formal letter format for leave letters. Use professional and respectful language throughout.

Recipient’s Address: Start with the address of the person you are writing to.

Date: Include the date the letter is written.

Subject: Clearly state the purpose of the letter in the subject line.

Salutation: Use a polite and appropriate salutation.

Body: Mention the reason for the leave and the duration in a clear manner.

Tone: Maintain a neutral and straightforward tone.

Clarity: Be concise and avoid long, confusing sentences.

Proofreading: Check for spelling and grammatical errors before submission.

Attachments: Include any necessary documents, such as medical certificates if needed.

Here's a format for writing a leave letter for school which ensures clarity and covers all essential details:

(Your Name)
(Your Address)
(City, State, ZIP Code)
(Email Address (if applicable))
(Date)

(Recipient's Name (usually the Principal or Teacher))
(School's Name)
(School's Address)
(City, State, ZIP Code)

Subject: Leave Application

Dear (Recipient's Name),

I am writing to request leave from school for (number of days) days, starting from (start date) to (end date). The reason for my leave is (briefly state the reason, e.g., a family function, medical treatment, personal reasons).

I have ensured that I will complete all my pending assignments and will catch up on any missed work during my absence. I will also make sure to get notes from my classmates to stay updated with the lessons covered during this period.

I kindly request you to grant me leave for the mentioned period. Thank you for considering my application. I look forward to your positive response.

Yours sincerely,
(Your Name)
(Class/Grade)

Sample Leave Applications for School

If you need to write a letter to the principal requesting leave, here's how to approach it. Keep your application concise and sincere, and include sufficient details to explain the reason for your absence. Review the sample leave applications provided below to understand the proper format for crafting a school leave request.

Leave Application 1 – School Leave Letter Format – Sick Leave

The Principal

DAV Matriculation Higher Secondary School

Mysore – 570045

8th August 2024

Subject: Sick Leave Application

Sir,

I am writing to inform you that I am unwell and unable to attend school. I have been diagnosed with flu and a severe cold and have been advised by my doctor to rest at home for 7 days. Therefore, I request sick leave from 8th August to 14th August.

I have attached a medical certificate from my doctor for your reference. I assure you that I will make up for any missed assignments and classwork as soon as I return. I will also reach out to my classmates for any notes and updates.

Thank you for your understanding and support.

Yours sincerely,
Vineet
Class VIII

Leave Application 2 – Leave Letter to Principal – To Participate in the National Level Literary Competition

The Principal

High Angels Public School

Bangalore – 560102

25th August, 2020

Subject: Leave application participating in the National Level Literary Competition

Respected Ma’am,

I am Saksham Arora, a student of Class X C. I have won first place in the Elocution competition and have been selected for the next level of competitions that will be held in Coimbatore. The National Level Competition will be held from the 3rd to the 7th of August. I will have to report to the venue at 9 am on August 3rd.

I request you to kindly grant me leave for a week (2.08.2024 – 8.08.2024). I will make sure to take note of all the lessons and complete the work that will be given during my absence.

Thanking you

Yours faithfully,

Susan Caro

Class X- C

Leave Application 3 – Letter to Principal for Leave – Going Out of Station

The Principal

Perks Matriculation Higher Secondary School

Coimbatore – 641056

8th August 2024

Subject: Application for Leave to Go Out of Station

Dear Mrs. Preet,

I am writing to request leave from school as I will be out of the station with my family. We are planning to visit Goa from the 14th of August to the 19th of August fora family vacation.

I kindly request you to grant me leave for these days. I will ensure to catch up on all missed assignments and classwork upon my return. I will also coordinate with my teachers to keep up with any important lessons covered during my absence.

Thank you for considering my request. I look forward to your positive response.

Yours sincerely,
Gargi
Class IX E

Takeaways from This Page

• Leave applications are formal requests to be absent from school or work for specific reasons and must be presented in a structured and professional manner.

• A complete leave application includes your address, the date, recipient’s address, subject line, salutation, body of the letter, closing, and your signature.

• Always include the reason for your leave, the exact dates, and any relevant documentation, such as a medical certificate if applicable.

• Use formal language and a respectful tone throughout the application to ensure professionalism.

• Submit your leave application as early as possible to allow adequate time for approval and any necessary adjustments.

Exercises for Students to Try

Exercise 1: Personal Leave Application

Instructions: Write a leave application to your school principal requesting leave for personal reasons.

Details to include:

Your name and class

Dates of leave

Reason for leave (personal)

Request for approval

Exercise 2: Medical Leave Application

Instructions: Draft a leave application to your school principal for medical reasons.

Details to include:

Your name and class

Dates of leave

Medical reason

Mention of a medical certificate if applicable

Exercise 3: Leave for Family Function

Instructions: Write a leave application to your school principal requesting leave to attend a family function.

Details to include:

Your name and class

Dates of leave

Reason for leave (family function)

Request for approval

Exercise 4: Leave for a School Trip

Instructions: Write a leave application to your school principal to request leave for a school trip organized by another institution.

Details to include:

Your name and class

Dates of leave

Reason for leave (school trip)

Request for approval

Exercise 5: Leave for Exam Preparation

Instructions: Write a leave application to your school principal requesting leave for exam preparation.

Details to include:

Your name and class

Dates of leave

Reason for leave (exam preparation)

Request for approval

Ideas for the Exercises:

Exercise 1:

Dear Principal (Principal’s Name),

(School Name and Address)

I am (Your Name) from class (Your Class). I am writing to request leave from (Start Date) to (End Date) due to personal reasons. I would appreciate your approval for this leave.

Thank you for your understanding.

Sincerely,

(Your Name)

Exercise 2:

Dear Principal (Principal’s Name),

I am (Your Name) from class (Your Class). I am writing to inform you that I will need to take leave from (Start Date) to (End Date) due to medical reasons. I have attached a medical certificate for your reference.

Thank you for your consideration.

Best regards,

(Your Name)

Exercise 3:

Dear Principal (Principal’s Name),

I am (Your Name) from class (Your Class). I would like to request leave from (Start Date) to (End Date) to attend a family function. I hope you will grant me this leave.

Thank you for your understanding.

Yours sincerely,

(Your Name)

Exercise 4:

Dear Principal (Principal’s Name),

I am (Your Name) from class (Your Class). I am writing to request leave from (Start Date) to (End Date) to participate in a school trip organized by (Name of Organizing Institution). I would be grateful if you could approve my leave for this purpose.

Thank you for considering my request.

Yours faithfully,

(Your Name)

Exercise 5:

Dear Principal (Principal’s Name),

I am (Your Name) from class (Your Class). I am requesting leave from (Start Date) to (End Date) to prepare for my upcoming exams. Your approval would greatly assist me in my preparation.

Thank you for your understanding.

Sincerely,

(Your Name)