How to Write a Leave Application for School as a Parent – Stepwise Guide & Example
What is a Leave Application for School from Parents?
A leave application for school from parents is a short formal letter or note written by a parent to request permission for their child’s absence from school. It shows respect for school rules and helps teachers and administration plan for the student’s temporary absence. Parents write these letters for reasons like illness, travel, family functions, or important personal matters.
Standard Format of a Leave Application for School from Parents
You should always follow a standard format. Proper structure ensures your leave application for school from parents is clear and gets approved without delay. Here’s an easy step-by-step format used in most Indian schools:
- Your Address
- Date
- Recipient’s Designation (Principal/Class Teacher), School Name, School Address
- Subject: Leave Application for School from Parents
- Salutation (e.g., Respected Principal/Sir/Madam)
- Body (mention your child’s name, class, reason, exact dates, and assurance to cover missed work)
- Formal closing and parent’s signature/name
Sample Leave Applications for School from Parents
Here are simple examples you can use or adapt for your own application. These leave application samples help parents feel confident when asking for leave for their child.
- For Fever/Illness
- Subject: Leave Application for Sick Leave
- Respected Sir/Madam,
My son, Ravi Sharma, is a student of Class 4B. He is suffering from fever and the doctor has advised rest for 3 days, from 6th May to 8th May. Kindly grant him leave for these days. He will complete all missed work after recovery.
Thank you.
Yours sincerely,
(Parent’s Name)
- For Family Function
- Subject: Leave Application for Family Function
- Respected Principal,
I am the parent of Meena R., studying in Class 7A. We have to attend a family wedding outside the city. Kindly allow her leave from 19th August to 21st August. She will catch up on studies after returning.
Regards,
(Parent’s Name)
- For Going Out of Station
- Subject: Leave Application for Outstation Travel
- Dear Madam,
My daughter, Priya Singh (Class 5C), will be traveling with us to our hometown for a family emergency. Please grant her leave from 2nd June to 5th June. We assure all pending work will be completed.
Sincerely,
(Parent’s Name)
Tips to Make Your Leave Application Effective
- State the reason and dates precisely.
- Use formal, polite language.
- Mention your child’s full name and class.
- Provide any supporting documents if needed (medical note, invitation, etc.).
- Keep it short and focused—avoid lengthy explanations.
- Assure teachers that your child will complete missed lessons or assignments.
Common Mistakes to Avoid in a Leave Application for School from Parents
- Missing important details like dates, reason, or the child’s name.
- Using casual or informal language.
- Submitting the application too late (try to give advance notice).
- Omitting required documents when the school asks for them (like a doctor’s note).
- Addressing the letter wrongly (ensure it’s to the correct person—Principal, Class Teacher).
Page Summary
A leave application for school from parents is a formal way to inform the school about a child’s absence. Following a simple format, using respectful language, and including all necessary details can make these requests smooth and effective. At Vedantu, we ensure students and parents have access to the best English writing support for their academic needs.
For more guidance and official school letter templates, you can also visit our Leave Application For School resource page.
FAQs on Leave Application for School from Parents: Format, Samples & Tips
1. How do I write a leave application for school on behalf of my child?
To write a leave application for your child, follow a formal letter format. Address it to the Principal or Class Teacher. Include your child's name, class, and the reason for their absence. Clearly state the dates of the leave. Maintain a polite and professional tone. You might include your contact information for easy communication. Finally, sign the application.
2. What is the best format for a school leave letter from parents?
The best format for a school leave letter is a formal letter. This includes: Your address and contact details; the date; the school's address and the recipient's name and title (e.g., Principal, Head Teacher); a clear subject line (e.g., Leave of Absence for [Child's Name]); a polite salutation; the body of the letter (explaining the reason and dates of absence); a polite closing; and your signature.
3. What should I mention in a sick leave application?
A sick leave application should include: your child's name and class; the dates of absence; the reason for absence (mentioning illness); if required, attach a medical certificate; and a polite request for granting the leave. Ensure the tone remains professional.
4. Can I send a school leave application via email or WhatsApp?
While many schools accept leave applications via email, it's best to check your school's specific policy. If permitted, ensure your email includes all elements of a formal letter (as mentioned above). WhatsApp might be acceptable for informal communications, but always confirm with the school.
5. How much in advance should I submit the application?
The required notice period varies between schools. Aim to submit the leave application at least 2-3 days in advance for non-emergency situations. For emergencies, inform the school as soon as possible, preferably with a follow-up written application later.
6. What happens if the school leave application contains grammar errors?
Grammar errors in your leave application may make it look unprofessional and potentially delay approval. Always proofread carefully for any errors in spelling, grammar, or punctuation before submission.
7. Is attaching a medical certificate necessary for all sick leave?
School policies vary regarding medical certificates for sick leave. It’s crucial to review your school's guidelines; for prolonged absences or if requested by the school, a medical certificate is generally necessary. For shorter absences, a parent's note might suffice.
8. Can a parent combine reasons (e.g., travel and illness) in a single application?
While you can mention both reasons for absence in your application, it’s generally advisable to clearly separate and explain each reason. This provides clarity and helps the school to understand your circumstances better. Ensure that all reasons are valid and provide necessary supporting documents, if required.
9. What legal implications (if any) are there for school absences?
Excessive or unexplained absences without prior notification can have legal implications, potentially leading to disciplinary actions from the school. It is essential to adhere to school attendance policies and communicate absences appropriately. The specifics may vary based on school rules and local laws.
10. What’s the best way to follow up if the leave is not accepted?
If your leave application is denied, politely inquire about the reason for rejection. Explain your circumstances further if necessary, providing any additional documentation to support your request. Respectfully request reconsideration and explore alternative arrangements if possible.
11. What should I do if my child needs to leave school early due to an emergency?
In case of an emergency requiring early dismissal, contact the school immediately to inform them of the situation. Follow up with a written leave application outlining the emergency once your child is safe.
12. Can I use a pre-written template for my leave application?
While using a template can be helpful for the structure and wording, always personalize it with your child's specific details and reasons for the absence to avoid it seeming generic. Remember to proofread carefully to ensure accuracy before submission.
