Using Computers in Business

Nowadays every business that you can think of is using computers either for small purposes or large ones. Communicating with clients, storage of data, and keeping records, computers are doing a lot for businesses. Computers have contributed so much to the business and have brought business from ground level to the topmost. Even the smallest of work requires a system. Business can't run without the use of computers. 

Businesses perform not only different functions but also need new and advanced computers to do so. These include laptops, tablets, the internet, and many more. Computers and technology like this have made working from remote areas, flexible working hours, and quick work possible, allowing employees to work wherever and whenever they want to. This also boosts the morale of employees, which results in them being more productive.

Importance of Computers in Business 

Computers have become an essential part of the business. They are used in every field like marketing, product management, product tracking, accounting and management. Selecting the best device is an integral part of running a business because it is a company's asset. If they don't pick this up nicely, the business might incur huge losses. 

Most business activities involve the use of computers. Some of them are listed below:-

• Research: Businesses use computers to research industry trends, possible threats and opportunities, potential clients, competitors, stock market etc.

• Storage: Storing data digitally is one of the easiest ways to access it anytime and assures safety.

• Communication: Business uses communication for both internal and external purposes. Internally to connect to the employees or management. Externally to connect to possible clients or investors.

• Human Resource: The business manages internal HR by using software and services which are there online.

• Tracking: Computers help in tracking of stock in warehouses from one place to another and also keep track of data with active software running 24/7.

• Product development: Developers use new software and technologies to develop new products and services to launch them.

10 Uses of Computers in Business

There are endless uses of computers as they perform so many tasks. Some of them are listed below:

• Computers are Used for Communication: Computers help establish contact with potential clients. 

Computers in Communication 

• Computers are Used for Developing Applications: Businesses use computers to develop new applications and features which might become a huge success and earn them profits.

Computers for Software Development 

• Computers are Used for Accounting: Accuracy is given the most importance when it comes to accounting; therefore, it is one of the main uses of a computer. 

 Computers for Accounting 

• Computers are Used for Storage: Earlier, files and important documents were stored in desks or cabinets, which acquired more space and could store less, but now computers have made it possible to store more in less space.

Computers for Storage

• Computers are Used to Produce Documents and Files: Computers help in creating documents and files which are of important matters.

Computers have inbuilt software like spreadsheets and word processors to help them. 

Computers Used for Documents 

• Computers are Used for Educational Purposes: Computers are used to educate employees on how to use particular software, how to conduct webinars, and how to perform standards and procedures safely. It involves less cost as compared to a teacher.

Computers in Education 

• Computers are Used for Research: Computers allow us to research about the current state of the market, competition in the market, opportunities and threats in the market and in collecting insights which will help them in the long run.

Computers used for Research Purpose 

• Computers Provide Easy Accessibility: A computer allows easy access to information anytime and anywhere. It is also easy to find where we have stored the data. 

Computers Providing Accessibility 

• Computers are Fast: They are fast and transfer information rapidly from one place to another.

Computers for Analytics 

• Computers are Secured: After installing a third-party app for protection, it is hard to break through the software to leak any information.

Computers provide Security 

Practice Questions

1. Which of the following is not important for computers in business?

• Research

• Storage

• Tracking

• Costly

2. _____ have become essential business tools. They are used in every aspect of a company's operations, including product creation, marketing, accounting and administration.

• Computers

• Laptops

• Mobiles

• All of the above

Sample Solved Questions

1. What are the advantages and disadvantages of computers in business?

Ans: A computer has many advantages, such as it can be used for educational purposes, for doing research, for accounting purposes and fast and secured data transfer.

A computer has many disadvantages, such as getting damaged, which would incur huge costs. Sensitive information might leak if someone hacks the system. 

2. Why are computers used in business?

Ans: Computers are used in business because of their various utilities. 

They provide help in various ways like maintaining communication, meeting new clients, for the purpose of accounting, tracking stock, and many more.

Summary 

Computers play a vital part in every business. Computers perform the majority of the tasks in an organisation. Computers are fast, provide security, help in research, are used for educational purposes, etc. Computers have helped businesses to grow by reaching the masses and providing many facilities.