Step-by-Step Guide to CA Foundation Exam Form Submission and Eligibility
The CA Foundation Exam Application Form 2025 is the essential online document that officially registers a student’s interest to appear in the upcoming Chartered Accountancy Foundation Exam. Filling this form successfully is a crucial milestone for commerce aspirants—whether from CA, CS, CMA, or BCom backgrounds—since it guides your eligibility for the exam, lets you select your preferred exam center, and secures your chance in the highly competitive CA journey. Missing out on any step or deadline can delay your entire career progression by at least six months, so it is vital to be updated and precise throughout the process.
CA Foundation 2025 Registration Timeline
| Particulars | Important Dates |
|---|---|
| Form Release (Online by ICAI) | July 5, 2025 |
| Last Date (Without Late Fee) | July 18, 2025 |
| Last Date (With Late Fee) | July 21, 2025 |
| Correction Window | July 22 – 24, 2025 |
| CA Foundation Exam Dates (September 2025) | September 16, 18, 20, and 22, 2025 |
In case you miss the standard deadline, you can still apply during the late fee window. Note all dates are subject to official confirmation by ICAI.
Required Documents for CA Foundation Application
- Scanned passport-size photograph (JPEG/JPG, 100–200 KB)
- Scanned signature (JPEG/JPG format)
- CA Foundation Registration Number (received after ICAI registration)
- Class 12 mark sheet or admit card (if available)
- Government-issued ID (e.g., Aadhaar Card)
- Valid email ID and mobile number for alerts
- Active payment method (Debit/Credit Card, Net Banking, UPI)
Preparing these documents in advance ensures a seamless application process and helps you avoid technical rejections due to upload errors.
Step-by-Step CA Foundation Exam Application Process
- Visit the official ICAI exam portal at https://eservices.icai.org.
- Login using your ICAI registration number and password; new users must first register.
- Verify pre-filled student and academic data, and select your exam center, exam medium, and desired session.
- Upload all required documents in the prescribed formats.
- Review your application and pay the applicable exam fee using approved payment methods.
- Submit the form, save the acknowledgment PDF, and print the fee receipt for records.
Double-check all details to prevent errors that could delay your CA Foundation attempt.
CA Foundation Exam Fees and Payment Details
| Region | Exam Fee (INR/USD) |
|---|---|
| Indian Centres | ₹1,500 |
| Kathmandu Centre | ₹2,200 |
| Overseas Centres | $325 |
| Late Fee (For All Regions) | ₹600 / $10 |
Refunds are permitted only for multiple payments made by mistake—no refund is given for withdrawal after successful form submission.
For the full fee policy (including registration fees), review the CA Foundation Fees page.
Common Mistakes in CA Foundation Exam Application
- Uploading blurred or incorrect photo/signature
- Entering invalid registration number or contact details
- Choosing the wrong exam center or session
- Missing out on the payment receipt download
- Submitting incomplete or outdated documents
Rectifying these mistakes is often possible only within a specific correction window—otherwise, your exam eligibility may be revoked for the session.
Correction Window Policy for CA Foundation Exam
The ICAI offers a correction window from July 22 to July 24, 2025, to let candidates amend crucial details like exam center, language, or uploaded images. Access is provided through your ICAI portal profile. Changes beyond these dates are not allowed, emphasizing the need for prompt review.
Next Steps if CA Foundation Application Deadline is Missed
If you miss both the initial and late fee deadlines for the CA Foundation exam application form, you cannot appear for the September 2025 exam cycle. In such cases, prepare for the next attempt and monitor the ICAI website for future application cycles. Directly contacting the ICAI student helpline may provide guidance, but exceptions are rare.
CA Foundation Application Submission Checklist
- Registered with ICAI for CA Foundation
- All documents scanned and named as per ICAI norms
- Exam fee paid and receipt saved
- Form reviewed for spelling and accuracy
- Printed PDF copy of application preserved
Use this checklist before final submission to minimize any last-minute application issues.
Completing the CA Foundation exam application form 2025 accurately and within deadlines is your first decisive step toward a career in accountancy. Keep documents ready, monitor dates regularly, and double-check all entries, as one missed step can postpone your entire attempt. Prioritize accuracy and timely submission to set your CA journey on the right track.
FAQs on How to Fill the CA Foundation Exam Application Form 2025
1. When will the CA Foundation exam application form 2025 be released?
The CA Foundation exam application form 2025 is expected to be released by the Institute of Chartered Accountants of India (ICAI) in the first week of August 2024 for the January 2025 session. Please check the ICAI official website for final notifications and updated timelines.
2. What is the last date to submit the CA Foundation exam form September 2024?
For the September 2024 CA Foundation exam, the application form window typically closes by the first week of July 2024. Candidates submitting the form after the deadline will need to pay a late fee. Official dates and any extensions are always available on the ICAI portal.
3. What documents are needed to upload with the CA Foundation exam application form?
Candidates must upload these key documents:
- Scanned passport-size photograph (recent, colored)
- Scanned signature
- Class 10 and Class 12 mark sheets (self-attested copies)
- Proof of nationality (if applicable for foreign students)
- Special category certificate (if availing reservation)
4. How do I fill the CA Foundation exam application form online?
To fill the CA Foundation exam form online, follow these steps:
- Visit the ICAI exam portal (eservices.icai.org).
- Log in using your registration/applicant ID and password.
- Fill in personal, academic, and exam center details.
- Upload the required documents as per the guidelines.
- Pay the exam fee using online payment options.
- Review all details, then submit the form and download the confirmation page.
5. Can I edit my details after submitting the CA Foundation exam form?
Yes, ICAI provides a correction window after the application process. During this period, you can change details such as exam center, medium of language, or uploaded images. However, major changes like your name or date of birth are usually not permitted. Check ICAI notifications for the correction window dates after the exam form closes.
6. What is the exam form fee for CA Foundation 2024-25?
For CA Foundation 2024-25, the approximate exam fee is:
- India Centres: Rs. 1,500
- Kathmandu (Nepal) Centre: Rs. 2,200
- Abu Dhabi, Dubai, Doha & Muscat and other overseas Centres: US$ 325
7. What steps should I take if I miss the last date for the CA Foundation exam application?
If you miss the last date for submitting your application, ICAI usually allows a 5-7 day late fee window. Apply immediately with the required late fee. If the form window is closed, you must wait for the next exam cycle and register again.
8. Does missing the CA Foundation exam application count as an attempt?
No, not submitting or missing the CA Foundation exam application does not count as an exam attempt. Only appearing in the exam or officially being admitted is considered as an attempt by ICAI.
9. Can I withdraw my CA Foundation exam application and get a refund after payment?
Once the CA Foundation exam form is submitted and payment is made, the fee is non-refundable as per ICAI exam policy. Withdrawal or cancellation does not entitle you to any refund.
10. What are the most common mistakes to avoid in the CA Foundation exam application?
Common mistakes in the CA Foundation exam form include:
- Uploading blurred or incorrect file formats
- Wrong or incomplete personal details
- Selecting wrong exam center
- Missing to pay the exam fee
- Not checking the confirmation page after final submission
11. Which exam session will my CA Foundation application be valid for?
Your CA Foundation application form is valid only for the specific session you apply for (e.g., September 2024 or January 2025). If you do not appear or your form is rejected, you must reapply for the next session as per the new schedule.
12. Where can I download the CA Foundation application form PDF or reference copy?
You can download a copy of your filled application form in PDF format after successful submission from your ICAI exam portal dashboard. Always save and print this document for your records and exam day use.
