Internship Request Letter Format and Sample Templates
An internship request letter is a formal letter that students or job seekers write to apply for internship opportunities in companies, hospitals, banks, or other organizations. Learning to write a clear, professional internship request letter is important for school exams, college projects, and real-life job applications. It helps students develop strong communication and writing skills in English.
| Context | When to Use | Sample Recipient |
|---|---|---|
| From student to company | Apply for internships in firms | HR Manager, Company Name |
| From college to company | Requesting placement for students | General Manager, Organization |
| To hospital or bank | Request for practical training | Principal, Hospital Director, Bank Manager |
Internship Request Letter Format
A good internship request letter follows a formal structure. Each part has a purpose. This simple format will help you write your own letter and avoid missing any part.
- Your address (top left corner)
- Date
- Recipient’s address (below your address)
- Subject line (e.g., Request for Internship Opportunity)
- Salutation (e.g., Respected Sir/Madam)
- Introduction (state who you are and the purpose)
- Main body (education, skills, enthusiasm, reason for applying)
- Polite closing sentence (e.g., Looking forward to your reply)
- Formal ending (Yours faithfully or sincerely)
- Signature and name
Key Tips for Writing an Internship Request Letter
- Keep the tone polite, formal, and positive.
- Mention your skills and interest, even if you have little experience.
- Personalize each letter for the company or role.
- Check for grammar and spelling mistakes.
- Keep the letter short—one page is enough.
- Attach your CV or resume when possible.
- Use a clear subject line and correct designation.
Sample Internship Request Letters
Here are sample internship request letters for different situations. You can copy, edit, or use these as inspiration for your own letter.
1. Internship Request Letter from Student to Company
Your Address
City, Pin Code
Date: 20 March 2024
The HR Manager
ABC Solutions Pvt. Ltd.
Bangalore - 560001
Subject: Request for Internship Opportunity
Respected Sir/Madam,
I am Ram Kumar, a third-year B.Tech student at XYZ College. I am interested in the Software Development Internship at your company. My skills in Java and teamwork make me confident that I will contribute positively.
This internship will help me apply my classroom knowledge and gain industry experience. I am eager to join your team and learn from accomplished professionals.
Kindly consider my request. I look forward to your reply.
Yours faithfully,
Ram Kumar
2. Internship Request Letter from College to Company
XYZ College of Engineering
City, Pin Code
Date: 15 March 2024
The General Manager
DEF Manufacturing Ltd.
Hyderabad - 500002
Subject: Request for Internship Placement for Students
Respected Sir,
On behalf of XYZ College, I request you to offer summer internship placements to our B.Tech final-year students in your organization. This practical training is part of our academic program and will enhance their professional skills.
Please consider our request favorably and inform us about the selection process.
Yours sincerely,
Prof. S. Gupta
Training & Placement Officer
3. Internship Request Letter for Hospital Training
Your Address
City, Pin Code
Date: 10 March 2024
The Principal
Sunrise Hospital
Mumbai - 400011
Subject: Request for Internship in Nursing Department
Respected Sir/Madam,
I am Anjali Sharma, a second-year B.Sc Nursing student at LMN College. I wish to do my internship in your renowned hospital’s Nursing Department to gain practical experience.
Please give me a chance to learn under your expert guidance.
Yours faithfully,
Anjali Sharma
Editable Internship Request Letter Template
You can use this simple template and fill in your own details:
Your Address
City, Pin Code
Date: _________
The [Recipient’s Designation]
[Institution/Company Name]
[City, Pin Code]
Subject: Request for Internship
Respected Sir/Madam,
I am [Your Name], a [Course/Year] student at [College/School Name]. I wish to apply for an internship at your esteemed [company/institution] to gain practical knowledge and improve my skills.
I hope you will consider my application.
Yours sincerely,
[Your Name]
Why Internship Request Letters Matter
Writing an internship request letter is important for school, college, and job applications. It is essential for exams and is also used in real-world job searches. Good letter-writing skills help you stand out to recruiters and improve your English communication.
Where Can You Use Internship Request Letters?
- School and college projects
- Summer and winter internship applications
- Nursing, medical, or engineering training programs
- Bank internships and business training
- Competitive exams that test formal letter writing
Further Reading and Related Topics
- Formal Letter Format
- Letter To Principal
- Job Application Letter Format
- Authorization Letter
- Request Letter for Admission
- Email Writing Format
- Letter Writing Types
- Application for Bank Statement
In summary, an internship request letter is a key skill for students and job seekers. It should be formal, clear, and personalized for each application. Practicing this letter format will help with exams and prepare you for real job opportunities. At Vedantu, we provide easy tips and examples to make English writing simple for everyone.
FAQs on How to Write an Internship Request Letter
1. How to write an internship request letter in English?
To write a strong internship request letter, follow a formal structure. Begin with your address and the date. Then, include the recipient's address and a clear subject line. Use a polite salutation, followed by a concise introduction explaining your interest. The main body should highlight your relevant skills and enthusiasm for the internship opportunity. Conclude with a professional closing and your signature.
2. What should I include in an internship request letter if I have no experience?
Even without prior experience, a compelling internship request letter is possible. Focus on your academic background, showcasing relevant coursework and projects. Emphasize your strong work ethic, eagerness to learn, and any transferable skills. Explain why you are interested in *this specific* organization and how your skills align with their needs. Demonstrate your enthusiasm and commitment.
3. Is it necessary to mention the recipient’s designation?
Yes, addressing your internship request letter to a specific individual or designation (e.g., HR Manager, Principal) is crucial. This ensures your letter reaches the right person and demonstrates professionalism. If you don't know the name, use a formal title instead (e.g., 'Dear Hiring Manager').
4. Can I use the same internship request letter for different organizations?
No, using a generic internship request letter for multiple organizations is not recommended. Each letter should be personalized to reflect the specific organization's values and the role you are seeking. Tailor your letter to the organization’s mission, highlighting how your skills and interests align with their specific needs and projects.
5. Should I send an internship request letter by email or on paper?
Both email and paper internship request letters are acceptable, but the best approach depends on the organization's preference. Check the company's website or job posting for instructions. For formal or academic settings, a printed letter might be preferred; otherwise, a professional email is suitable.
6. How to write a letter requesting an internship?
An internship request letter should be formal and well-structured. Begin with your contact information and the date. Address the letter to the appropriate person or department (e.g., HR Manager, Internship Coordinator). State the purpose of your letter clearly in the subject line and opening paragraph. Highlight relevant skills and experiences, express your interest in the company, and conclude with a polite closing and your signature.
7. How do you politely ask for an internship?
Politely requesting an internship involves expressing genuine interest in the organization and the specific opportunity. Use formal language, maintain a professional tone, and highlight your skills and qualifications relevant to the internship. Express your eagerness to learn and contribute to the team. Avoid overly demanding or presumptuous language; focus on demonstrating your suitability for the role.
8. How do I write a letter of permission for an internship?
A letter of permission for an internship is typically requested from your school or university. It should clearly state your intention to undertake an internship, including the organization's name, dates, and relevant details. It may need to include your academic standing and any required approvals from your academic advisor or department head. Be sure to follow your institution's specific procedures and formatting guidelines.
9. What is the difference between an internship request letter and an internship cover letter?
An internship request letter is typically unsolicited, proactively seeking an internship opportunity. An internship cover letter accompanies a resume in response to a advertised internship position. The cover letter highlights your qualifications in relation to the specific job description. The request letter focuses on your interest and suitability for an internship with the company, even without a specific posting.
10. Will spelling/grammar mistakes reduce my chances of selection?
Yes, errors in spelling and grammar in your internship request letter can significantly impact your chances of selection. They convey a lack of attention to detail and professionalism, reducing the credibility of your application. Proofreading and editing your letter carefully before submission is crucial. Consider using grammar-checking tools to help catch any mistakes.
