Question

Write a formal letter on this topic:
Write a formal letter to the Principal of your school informing about many damaged and torn books in the school library. Request the principal to look into the matter and improve the facilities in the library.

Answer 1

Hint: Formal letters use official language, while informal letters are written in friendly language. Formal letters are addressed to people of importance, so they need to be written in a respectable form of language.

Complete answer:
Formal letters are usually written amongst professionals addressing each other or a student writing to a figure of authority. Since they are always written professionally, it is necessary to maintain decorum and write in a very deferential way.
The format of a formal letter is as follows:
-sender’s address
-receiver’s address
-date
-subject
-greeting
-introduction + body + conclusion
-signature
FORMAL LETTER
XYZ,
Sector 18,
Vashi,
Navi Mumbai.
To,
The Principal,
MB School,
Navi Mumbai.
28th September 2020.
Subject- Request to improve facilities in the school library.
Respected Sir/Madam,
     I am a student studying in this school in the 9th grade. I am writing this letter to inform you about the state of our school library. It is a matter of great concern for all the students.
     I recently visited the library to obtain some reference books for a project that we have to prepare for psychology. As soon as I started to browse through the books, the covers of books started falling off, they were badly arranged, and I could not find even the listed books in the library. As most of the students here use the library for their referential studies, I wanted to request you to take care of the library as it is a safe space for most students.
     I am sure that you will take all the necessary steps to help all the students in this school and that your efficient office will carry out our request.
Thanking you, Yours sincerely,
XYZ.
Note: Formal letters must use very formal and simple language and it is important to
maintain that official language. It is also necessary to keep it short and respectful. Use the given format to construct a formal letter.